FIELD SERVICES · PAYROLL AUTOMATION
Payroll preparation. From 30 hours to 4 minutes.
An automated workflow helped Gardner Plumbing turn a time-consuming payroll task into a repeatable process built around the systems its team already uses.
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30 hours → 4 minutes
Measured payroll preparation result
Final payroll review and approval remain separate
THE CHALLENGE
Prepare payroll without 30 hours of manual work.
Gardner Plumbing's growth created more information to reconcile and more decisions to make. Preparing payroll meant bringing together information from multiple sources, checking rules, and finding discrepancies before the final reports were ready for review.
WHAT WE BUILT
A workflow around the systems already in use.
We automated payroll preparation around BambooHR, ServiceTitan payroll reports, scheduling information, and employee levels. The workflow brought together the required inputs, applied agreed business rules, identified discrepancies, and prepared reports for review.
WHAT CHANGED
Payroll preparation fell to four minutes.
A payroll preparation workflow that took 30 hours was reduced to four minutes. The measured result shows the value of fixing a specific, repeatable process: less manual preparation, with business rules and exceptions made explicit.
WHY IT MATTERS
Payroll is one part of Gardner Plumbing's operational roadmap. The team also identified opportunities for a management dashboard and a daily improvement process around its existing AI-supported customer and scheduling tools. Those broader initiatives are distinct from the measured payroll result.